Navigating the world of Section 8 housing as a landlord or investor can be a bit complex, especially when it comes time for a resident to move out.
Understanding the steps involved can make the transition smoother for everyone and ensure that you are following the law and your resident is taken care of.
In this article, we’ll explore this scenario in detail so you understand Section 8 and how to navigate it as a rental property owner. Let’s get started!
Understanding Section 8
The Section 8 Housing Choice Voucher Program, funded by the U.S. Department of Housing and Urban Development (HUD), is designed to assist low-income families, the elderly, and people with disabilities to afford safe, private housing. A local Public Housing Agency (PHA) administers a voucher directly to landlords on behalf of qualified residents. This means residents pay a portion of their income towards rent, while the voucher covers the rest, up to a certain limit.
The Moving Process for Section 8 Residents
Moving with a Section 8 voucher involves several steps, and it’s essential for both residents and landlords to understand each one for a smooth transition.
Let’s break the process down step-by-step.
Step 1: Receiving the Notice
When a Section 8 resident decides to move, they must provide a written notice of intent to vacate. This notice typically needs to be given 30 days before the move-out date, depending on the lease agreement.
Upon receiving this notice as a landlord:
Acknowledge the Notice: Confirm receipt in writing so you and your resident have a record of the communication.
Inform the Public Housing Authority (PHA): The resident is responsible for notifying the PHA, but it’s good practice to follow up and ensure they’ve done so.
Step 2: Conduct a Property Walkthrough
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An essential part of the move-out process is the property walkthrough. This is when the landlord and resident evaluate the property for any signs of damage beyond normal wear and tear that occurred during the lease term. In general, you’re looking for excessive damage to the interior or exterior of the property such as significant staining of carpet, numerous or sizable holes in the walls, broken or missing light fixtures, and more.
It’s best practice to thoroughly document your findings during the walkthrough by keeping detailed notes and taking pictures or videos of what you find. This will serve as evidence of any damage that is found to be the resident’s responsibility to pay for.
Step 3: Make a Plan to Address Repairs
Following the walkthrough, both the landlord and the resident should have a shared understanding of what issues exist beyond the scope of normal wear and tear and will require repair. At this point, the request to vacate is not approved until sufficient repairs are made to address the issues that were found. Basically, it’s time to make a plan to address the repairs and get your resident’s request approved.
The first step is to create an itemized estimate of necessary repairs and send it to your resident. Once your resident receives the estimate, the options are:
The resident can choose to implement repairs on their own and schedule a followup inspection. Depending on the agreement, they may be able to hire their own contractors or conduct their own repairs if they feel this is a more cost effective option. But, ultimately, the work needs to be up to the landlord’s standards to be deemed acceptable. That brings us to the second option…
Landlords or property managers can hire contractors to handle necessary repairs and then bill the resident for the associated costs. For property management companies with their own maintenance teams, this is usually the most efficient approach. Keep in mind that you’ll need to provide residents with cost estimates upfront. Since Section 8 residents are often facing financial challenges, an unexpected or large repair bill can be overwhelming or unaffordable. It’s essential to communicate openly and collaborate with residents to find a solution that works for both parties.
Once repairs have been made and the property is back in good condition, it’s time to approve their request to vacate and continue with the move out process.
Key Considerations for Landlords
Legal Compliance: Ensure you understand and comply with all federal, state, and local laws regarding Section 8 housing. This includes fair housing laws, which prohibit discrimination against voucher holders.
Communication: Maintain open lines of communication with both your residents and the PHA. Clear communication helps prevent misunderstandings and facilitates smoother transitions.
Documentation: Keep detailed records of all interactions, notices, inspections, and financial transactions. Proper documentation can protect you in case of disputes or audits.
Final Thoughts: Navigating a Section 8 Move Out
Managing the move-out process for a Section 8 resident is simple to navigate if you know what to expect. By understanding your responsibilities and maintaining open communication with everyone involved, you can help facilitate a positive transition and continue to provide quality housing for future residents.
Whether you choose to rent your property to another Section 8 resident or not, it’s always a good idea to stay informed about Section 8 regulations and maintain a professional approach to foster positive landlord-resident relationships.
For more detailed information and resources, you can refer to official HUD guidelines, their helpful fact sheet, or consult your local PHA. These organizations can provide additional support and clarification regarding the Section 8 program.
And if you’d like to pass this work off to a professional property management company? We can help. Find the Evernest office in your local market to get started today!
